All Urban Outfitters, Inc. invoices are paid 30 days from the date merchandise has been entered onto our system. A detailed commercial invoice must be submitted to Accounts Payable for each Purchase Order. Please email the invoice to email@example.com and be sure to include the PO# on each corresponding invoice. Multiple orders are not to be combined on one invoice. Invoices should not be submitted to the Buyer. Do not send invoices with your shipment to our Distribution Centers. To ensure the timely payment of merchandise, all invoices should be submitted at the time the order ships.
Delays in submitting invoices or failure to submit invoices directly to Accounts Payable may result in a delay of payment.
Where applicable, all invoices must be a Tradestone invoice, an additional invoice is not required. All invoices must be in U.S. Dollars. Invoices submitted in other than U.S. Dollars will not be paid. Invoices require the following information to be approved for payment:
- Invoice number
- Invoice date
- Remittance Address
- Urban Outfitters, Inc. vendor number
- Urban Outfitters, Inc. Purchase Order number
- Urban Outfitters, Inc. SKU and Color
- Product description
- Unit cost (inclusive of all discounts and allowances)
- Vendor Item Number
- Total amount owed
- Country of Origin
Note: Payment of invoice will not constitute acceptance of goods and will be subject to adjustments for errors, shortages, defects in the goods, or other failure of Vendor to meet the requirements of this Agreement.
Invoicing Samples: Samples are to be provided by Vendor at no charge to Urban Outfitters, Inc.
Please contact the A/P Representative indicated below for all inquiries pertaining to Retail and Direct PO numbers. Inquiries pertaining to payment will only be addressed if an invoice is 15 days past due.
If your company name begins with the letter:
#,A,C,D,E,G,I,J,K,M,U,W: Melissa Fantazzia (215)454-4769 firstname.lastname@example.org
B,F,H,P,Q,V,Y: Doris Ruiz (215)454-7068 email@example.com
L,N,O,R,S,T,X,Z: Ally Cruz (215)454-7072 firstname.lastname@example.org
Also, please note we now have a direct email box set up for invoices. If you wish to email your invoices, you may do so to: email@example.com. This email address is for first time invoice submission only. No response from this email address will be made. All inquiries should be sent directly to the A/P Representative listed above.
If you prefer to send your invoices via regular mail, please send them to the address below:
Urban Outfitters Inc.
Attn: Accounts Payable
5000 South Broad Street
Philadelphia, PA 19112
Letters of Credit (L/C)
Wire Transfer - Please click here to download Wire Transfer Instuctions.
Payment by check (must be approved by Buyer)
Such payments are usually made upon delivering the goods to UOI forwarder in exporting country.
UOI will not transfer funds or make payment of any kind in advance of shipment without prior negotiation.
Letters of Credit: It is our policy that an LC is opened 30-45 days prior to the ship date. It will only be issued to Global vendors and advised to banks located overseas. If a vendor is represented by an UOI appointed agent, the L/C will be issued to the agent unless it is requested to issue the L/C directly to the factory. Bank fees will be applied for clean L/C draws. Additional fees are applied by the bank if any presentation discrepancies are found. Vendors should check with their bank for further details. UOI issues to its suppliers/agents a standard L/C with generally accepted terms and conditions that are not subject to major modifications. Minor modifications might be considered if requested by the Agent/Vendor and approved by UOI.
Letter of Credit Contact: Farid Khair – firstname.lastname@example.org
Payment by check is available for all Global vendors. Payment will be issued in the form of a check, in USD only, and will be released 30 days after goods have been delivered to UOI forwarder in exporting country. A special authorization is required for such method of payment. Please discuss with your Buyer for further information.
Documents listed below are required for international payments and should be mailed to the buyer or production coordinator:
- Commercial invoice
- Packing list
- Shipping document, Air waybill or Bill of Lading
- Inspection certificate
- Certificate of country of origin